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Pulling in Batches - The "Today" Column

ScreenHunter_02 Nov. 07 13.52

Each morning, Tonianne and I begin our workday with a standup meeting. We take 10 minutes or so to clear out / "Archive" the Personal Kanban cards we completed the day before, and strategize about the best way to approach the day that lies ahead. To us this makes perfect sense - we want to grab the highest priority tasks, and dive right into them.But when we came up with the way to carpe our diem, we found that we would move the first few things we wanted to do into "Working," and tackle them. It soon became clear that we weren't pulling tasks one at a time but rather, we were strategically pulling a series of tasks (that often worked together) into an object called "Today" - a column/distinction that wasn't actually represented on our Personal Kanban.You see, the "Today" column isn't considered WIP but rather, it's a plan of what you want to feed through your daily WIP. Nonetheless, it is a definable and conceptual package.  If anything, it's a point of hyper-priority.When we begin our workday, we tend to package those hours into what we think we can get done by day's end.  This makes the day its own production cycle and prioritization event.The "Today" column translates the work we want to get to into an identifiable (though rarely understood) measure of "workday." It is possible that by lumping in a priority filter called "Today," we can accomplish the following:1. Gain a better understanding of our work by getting a feel for how much we can actually do in a workday versus what we feel we can do in a workday.2. Have an invitation to visualize what we really have during the day.  If you want to move 4 cards, but you have 5 hours of meetings, then you're not likely to finish the tasks on those 4 cards. With a "Today" column, you can actually enter meetings as cards and move them as appropriate.3. Increase the effectiveness of our estimation. When we bid on projects or vow to meet a deadline, we do so under the guise of our ideal working speed.  The "Today" column forces us to see what we did not do during the day, as opposed to seeing what we did do in the "Complete" column.  In this case, the difference between what we planned to do and what was actually completed is the difference between our ideal work day and our actual throughput.4. Focus. The "Today" column helps focus on completion.  This means that we will be more likely to select coherent packages of work over the course of day - as opposed to disparate tasks of high priority. We find that if we focus on similar tasks, the flow of work smooths itself because the work doesn't force us to shift gears.We've started employing the "Today" column to see what other insights it might bring. We'd love to hear from others who have also uncovered ways to conceptually package their work.

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